The secret power of 'to do' lists

To-Do Lists blog post by Ultimate Conferences and TheVenueShop.comWhat is the secret power of to-do lists? Why are they so beneficial & how can you get the most out of them? Are to-do lists a thing of the past, or essential? Are they loved, loathed or misunderstood?

The old-fashioned to-do list is certainly not a new tool, being one that you’ve often relied on in both your personal & professional life. You may now be feeling discouraged or pressured from using them though, with recent improvements to technology making it seem like the traditional to-do list is becoming far too “old hat”? But letting them go could be hurting your productivity, time management & problem solving skills, among other things. The longevity of the to-do list is because it actually works, as long as there are a few things you are aware of to ensure you get the most out of them.

How to write an effective to-do list?

To use a to-do list to its full potential you first need to know how to construct one that is going to allow you to meet your goals & targets.

  • Choose your platform: Whether on a piece of paper, tablet, smartphone app, or calendar - pick the platform that best works for you. Many feel physically writing a to-do list down helps to make it more memorable & “real”, whereas others find that a digital copy is more convenient & easily updated.
  • Consistency: results are not achieved overnight, sometimes you may forget to look at your list but ensure you remain consistent - turn it into a productive work habit, as it can help you to think laterally in the future when it comes to problem-solving & staying productive.
  • Be realistic: You know how long you have each day to dedicate to tasks, so try to factor this in when writing your list. Try not to include more than 8 items as you’ll be less likely to get it done, plus the longer the list, the more daunting it can be.
  • Make two: Separate your list into a “master” & “daily” list so that you have all of the tasks that need to be completed that week, but not necessarily that day. This will help you to remember the bigger picture without burdening your workload & making your daily list too long. A master list can also avoid that end of week panic when you realise there was a task that you have been putting off & it has suddenly become priority number one! (Don’t forget, this is the stage you may also realise you can delegate.  For example, when it comes to all things business events & especially venue related – if you have your “master” plan in mind, your first daily task may be as simple as letting your *Ultimate | consultant know what your needs are for us to action on your behalf, whilst other to-do’s for putting together training materials, getting invite list/internal comm’s finalised etc might be on your own list – significantly reducing the burden on your personal resources!)

Why to-do lists are beneficial (even if you don’t complete them)

To-do lists aim to help you make a start on tasks, often being the hardest part, especially in the morning when you are more prone to procrastinating. Knowing where to start & giving yourself focus for the day very early on can keep your eyes on the prize & allows you to stay motivated - even if you don’t get to the end of your list, you started tasks you have been putting off which is a plus!

Also, writing lists can help you to subconsciously sort through information that you are presented with, for example, thinking about marketing ideas for a large event might be on your to-do list & throughout the day you are presented with inspiration or notice things that could be relevant (ideas can seem to pop up at the most unusual times!) This is because your brain knows what you are looking for & is working behind the scenes.

In another aspect, keeping your focus & prioritising in a to-do list can really highlight the non-essential, time sucking tasks & then help you to determine how best to streamline them to avoid time-wasting. You may find that your list eliminates the need to do some of these tasks altogether, or areas that can be delegated* which will find you more time to spend on other more crucial aspects.  

In Conclusion – how good do you feel now we’ve reached the end together?!

As you can see you shouldn’t discount a to-do list because even creating one helps to organise your thoughts, setting you up for successfully meeting your goals. Whether you manage to complete the whole list every day or not, just the habit & act of writing a list gives you the power to boost efficiency, time management, productivity & problem-solving skills.

We so look forward to seeing you at the 2017 EAN congress’ & expos throughout 2017, to speak with you about how we can help best look after you & do our part in ticking off some of those important business event “to-do’s”!


It's so easy... ANY venue, ANY function, ANY location!

With our best rate guarantee, you will never be disadvantaged when booking your meeting rooms, conference venues, function spaces, accommodation, team-building or event suppliers via Ultimate Conferences & This email address is being protected from spambots. You need JavaScript enabled to view it.!

“Because your event success starts here, with our unrivalled connections”


Like this article? Please share & SUBSCRIBE to be first in the know (competitions, client events, exclusive offers)

You can also follow us on social media:

Facebook | LinkedIn | Google+ | Twitter | Pinterest | Instagram


Learn more about us & our story here >> contact: This email address is being protected from spambots. You need JavaScript enabled to view it. or call 1300 843 836

How to engage the body and mind for unforgettable ...
How to create an effective media wall

Related Posts


Clarion Hotel on Canterbury

A huge success... and lunch was amazing!!

Clarion Hotel on Canterbury Thankyou for making our Planning Day a huge success. The team loved the venue and the lunch was amazing!! A very enjoyable day. I will definitely be recommending your venue to all my colleagues - the experience was fantastic!

Novotel Melbourne Glen Waverley

We all really enjoyed the conference, everything was perfect!

Novotel Melbourne Glen Waverley "Wanted to say thank you so much for the great service and your patience with all our changes throughout. We all really enjoyed the conference, everything was perfect! (Well maybe the coffee machine struggled to keep up with us, but overall, everything was great). The venue set up and lunch was great - the buffet really enjoyable, especially the variety of catering offered.

Fudge by Rich

Absolutely delicious, beautifully packaged...

Fudge by Rich As always, absolutely delicious with amazing feedback from all who tried the product! Beautifully packaged up for us, delivery process fast and reliable, and Nicole couldn't have been more helpful in turning around such a large order on such short notice ensuring we had everything needed for the trade show... Think I have a new favourite flavour too, the Rocky Road is to die for!!

Novotel Sydney Brighton Beach

What a professional events team...

Novotel Sydney Brighton Beach "The events team at Novotel Sydney Brighton Beach are truly professionals at what they do. The organisation in particular of the banquets team - always so helpful and ensure that our seminars run smoothly. The only minor suggestion that I would make is more labels to indicate the types salads and sandwiches that are on offer on lunch buffets."

Rydges Bankstown

Suited our brief perfectly... staff could not do enough for us!

Rydges Bankstown "Rydges Bankstown suited our brief perfectly: close to our sites, an abundance of parking and a great function room with natural lighting. The staff were very friendly and could not do enough for us, I am sure we will use this venue again."


An absolute blast - can't wait to try another amazing VictorsFood experience!

VictorsFood “VictorsFood made our event a truly memorable one. Every one of our team members had an absolute blast making pizzas together with the fun and enthusiastic chefs… We can’t wait to try another one of VictorsFoods' amazing experiences!”

Mantra Bell City

I really appreciated the attention to detail & communication...

Mantra Bell City "Whilst I do not attend these meetings to see the room in person, I certainly had no complaints from any of my management team (no news good news!) The communication from the event co-ordinator in particular was excellent prior to our meeting. It was organised at short notice and she showed such high attention to detail which I really appreciated."

Rendezvous Grand Hotel Melbourne

Really good quality & great value... best external meeting venue in a while!

Rendezvous Grand Hotel Melbourne "The room was appropriately presented, with everything we had requested already in place. Morning tea and lunch were more than ample, and was 'yummy'! Really good quality and great value for money. One of the managers even said it’s been the best external meeting venue he’s been to in a while."


The venue, as well as the staff, location & atmosphere was second to none!

Dockside "We held our Staff Christmas party at Dockside this year - the venue, as well as the staff, location & atmosphere was second to none. From the moment I booked the venue, the service was fantastic. The event organiser kept in contact throughout the year, reminding when things needed to be done. Everything went smoothly on the night of the party, the food was amazing, the staff were excellent & the event manager on the night bent over backwards to help with...

Yarra Valley Estate

Excellent food, fantastic spaces to relax & network, country hospitality - we'll definitely be back again!

Yarra Valley Estate Our team really enjoyed the time spent at Yarra Valley Conference Centre. The staff were friendly and accommodating, the food was excellent and the spaces for the group to relax and network after a hard day's conferencing were fantastic and very well utilised!